This guide is meant for event pros and any drone show explorers who wonder ー what exactly comes after you book a drone show?
We are going to walk you through the process from start to finish, so the only question left will be, Can you make this happen for my event?
Stage 1: Discussing a drone show concept
Organizing a drone show starts with planning out the date, city, event, and the budget.
Next, select your vision. A glossy logo or 3D drone portrait for the audience? The beauty of drone light shows is their versatility in shapes you want to create. From intimate 50-drone proposals to 9,000+ drone records ー the perfect number of drones depends on your goals. You can specify it, brainstorm with us, or we’ll advise the size of a drone fleet best for your concept.
Stage 2. Selecting a drone show location
Not all sites are approved for drone operations. So before finalizing your venue, check flight permissions.
Technically, it should be a venue that’s safe, visible and dark enough, even if you have to launch drone swarms from floating pontoons or fly them between skyscrapers. Our team works alongside the client to evaluate every selected location and define the optimal one (sometimes after flying to your country and checking it offline).
What if the location is windy? Not a problem. Lumasky drone swarm systems operate in adverse weather with contingency plans always ready, leveraging GPS precision for flawless choreography. Our safety protocols ensure smooth flight operations regardless of weather conditions.
Stage 3: Obtaining permits for a drone show
Flight permits are applied for in advance, and vary by location. In Dubai, we’ve mastered aviation clearances. In Egypt, we navigated special presidential approvals. Not to bother you with a wide range of specific requirements, we handle the paperwork ourselves or through a local agent.
Permits can take up to 4 weeks to obtain. Take this into account when preparing your event.
Stage 4: Designing drone animations
As we work through previous stages together, crafting breathtaking animations is totally on us.
The process of creating a drone light show with intricate planning of all formations and transitions combines both artistry and precision. Our designers use 3D animation software to storyboard your concept ー whether it’s fine patterns, sleek logos or giant portraits. After putting the client’s final edits into animation, we simulate the entire show in a program for perfection.
The secret sauce is synchronizing drone art with music. Our in-house composer crafts an immersive soundtrack tailored to your show theme, or we sync animations to your own music. The right blend of visuals and audio is able to thrill crowds, like it did during the teamLab Phenomena drone show.
To elevate mega events, a drone show can also be synced with lighting, lasers, projection mapping, or firework displays at the needed timing. While Lumasky handles the technicality, you focus on the spectacle.
Stage 5: Delivering equipment and the team
A drone show provider organizes delivery of the crew, drones, charging stations, and backup systems to your location — whether it’s a remote island or a bustling city center.
At the venue, preparation works are done. The entire process is designed for invisible perfection: while your guests enjoy cocktails, our team quietly transforms the venue into a launchpad to deliver an unforgettable experience to your guests.
Stage 6: Launching a drone show
Showtime!
But first, a rehearsal. We conduct pre-dawn lights-off rehearsals to maintain secrecy, and ensure flawless aerial displays.
Finally, we deliver a breathtaking drone show at your event. The most magic (and rewarding) moment is when the audience collectively gasps at the spectacle. We’ve seen CEOs tear up at our visually stunning displays. That’s how we know we delivered a successful drone light show. Such breathtaking perfection is only possible through our rigorous planning of every step, making the execution seem effortless.
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Spectacular drone shows are a go-to choice for event pros around the world. They dazzle and captivate audiences, are eco-friendly and highly customizable.
Shall you or your clients have any questions on how to organize a drone show, use this step by step guide for thorough and convincing answers.
For more and deeper insights on drone show organization, dive into our ultimate guide to drone light shows.
